Description of Harlow Divisional Posts
President:
∙ Attend Committee Meetings.
∙ Figurehead for Division: Give General Advice and Guidance.
∙ Promote Division & Beekeeping Outside the Division.
∙ Assist to Formulate & Support Divisional Objectives & Activities.
Chairman: (vacant from Jan 2021)
∙ Spokesperson for the Division.
∙ Attend & Chair Committee & Divisional Meetings.
∙ Give General Advice, Guidance and Mediation as required.
∙ Ensure Divisional Business Conducted Constitutionally & Legally.
∙ Formulate & Support Divisional Objectives & Activities.
Vice Chairman:
∙ Attend Committee Meetings.
∙ Deputise for Chairman where necessary.
∙ Assist to Formulate & Support Divisional Objectives & Activities.
Secretary: (vacant from Jan 2021)
∙ Arrange & Attend Committee Meetings
∙ Take Minutes, or Arrange for the Taking of Minutes, of Committee/AGM Meetings.
∙ Produce, or Arrange for Production of, Divisional Monthly Newsletter.
∙ Handle Divisional Correspondence
∙ Principal Contact for Division.
∙ Assist to Formulate & Support Divisional Objectives & Activities.
∙ Responsible for Arranging Annual Programme, contacting speakers etc.
Treasurer – (working close with Membership Secretary)
∙ Attend Committee Meetings.
∙ In Charge of Divisional Accounts.
∙ Provide an Annual Set of Independently-Examined Accounts Within Required Time Scale.
∙ Provide Financial Reports to Local Committee & Trustee for CEC Meetings.
∙ Reimburse Financial Expenses to Which Officers are Entitled.
∙ Pay all Due Bills in Good Time from Divisional Funds.
∙ Coordinate Payments between Bank Accounts to Maintain Credit Balances & Best Returns.
∙ Responsible for the Recording of Annual Subscription Payments within the Annual Accounts.
∙ Keep Records of Payments to Separate Funds.
∙ Responsible for Paying EBKA/BBKA Capitation Fees to EBKA in Two Instalments Within Required Time Scale (Spring & Autumn Returns)
∙ Responsible for Paying Bee Disease Insurance Payments to BDI in Two Instalments Within Required Time Scale (Spring & Autumn Returns)
∙ Responsible for Paying Subscription Payments to BeeCraft;
o Provide BeeCraft with Members Addresses & Required Data for Subscription.
o Pay Subscriptions on Receipt of BeeCraft Invoice.
∙ Responsible for Paying the Monthly/Annual Payment for Accommodation for Monthly Meetings
∙ Assist to Formulate & Support Divisional Objectives & Activities.
Trustee (Divisional Voting Member):
∙ Attend Divisional Committee Meetings.
∙ EBKA Charity Trustee: Attend CEC Meetings.
∙ Legally Responsible for the Constitutional Running of Division and, with the other Trustees, the EBKA, Within the Charity Commission Rules.
∙ Principal Liaison & Communication Channel between EBKA & Division.
∙ Assist to Formulate & Support Divisional Objectives & Activities.
Membership Secretary – (working close with Treasurer) (vacant from Jan 2021)
∙ Attend Committee Meetings.
∙ Responsible for the Maintenance, Update and Support of the Divisional Secure Online Membership Data Base (Electric Return Version 2 – ‘eR2’).
∙ Responsible for the Correct Collection of Annual Subscriptions.
∙ Responsible for Providing Subscription Receipts & BDI Certificates to Members as appropriate.
∙ Responsible for the Notification to EBKA ‘eR2’Co-Ordinator of any changes to Divisional Officers and Update Officer Codes on eR2 Members Data.
∙ Notify/Liaise with Treasurer of Payments from Existing or New Members to be recorded in Divisional Accounts.
∙ Responsible for Creating Invoices (Returns):
o EBKA/BBKA Capitation Fees to EBKA in Two Instalments Within Required Time Scale (Spring & Autumn Returns)
o Bee Disease Insurance Payments to BDI in Two Instalments Within Required Time Scale (Spring & Autumn Returns
∙ Responsible to ensure Correct Payments Made for Subscriptions to BeeCraft: and Liaise/Notify Treasurer of Any Member Paying a Subscription
∙ Notification to GoogleGroup Co-Ordinator of New Members to be Added to GoogleGroup.
∙ Assist to Formulate & Support Divisional Objectives & Activities.
Spray Liaison:
∙ Attend Committee Meetings.
∙ Principal Liaison & Communication Channel between EBKA & Local Farmers.
∙ Assist to Formulate & Support Divisional Objectives & Activities
Swarm Control:
∙ Attend Committee Meetings.
∙ Principal Liaison & Communication Channel between EBKA & General Public.
∙ Assist to Formulate & Support Divisional Objectives & Activities
Training Officer:
∙ Attend Committee Meetings.
∙ Principal Liaison & Communication Channel for EBKA Training Coordinator.
∙ Encourage Harlow’s Members & Notify EBKA Training Coordinator of Members Wishing To Take Exams.
∙ Assist to Formulate & Support Divisional Objectives & Activities
Council Liaison:
∙ Attend Committee Meetings.
∙ Principal Liaison & Communication Channel for Local Council including Biodiversity & Allotment Officers.
∙ Attend Required Biodiversity Meetings.
∙ Assist to Formulate & Support Divisional Objectives & Activities
Web Editor:
∙ Attend Committee Meetings.
∙ Divisional Contact Through Divisional Web Site http://www.harlowbees.co.uk.
∙ Update, Maintain & Progress Divisional Web Site.
∙ Update, Maintain & Progress Divisional Google Group site.
∙ Issue all Divisional Members, Who Supply an Email Address, with PDF Electronic Version of Divisional Newsletter, via email on a monthly basis.
∙ Assist to Formulate & Support Divisional Objectives & Activities
Mailing Officer: (Not Required At Present – 2020)
∙ Print Hard Copies & Send Any Documents Required to be Sent To Divisional Members Who Have No Email Address.
∙ Issue Request & Receipts for Reimbursement of All Costs to Treasurer as necessary.
News Letter Editor: (vacant from Jan 2021)
∙ Attend Committee Meetings.
∙ Coordinate All Information Required From All Committee & Prepare Divisional News Letter On A Monthly Basis.
∙ Assist to Formulate & Support Divisional Objectives & Activities
Show Secretary: (vacant from Jan 2021)
∙ Attend Committee Meetings.
∙ Coordinate Divisional Presence at Shows and other Events as Agreed by the Committee.
∙ Responsible for:
Divisional Honey Show:
▪ Overall Responsibility for the Show.
▪ Arrange a Judge for the Show.
▪ Distribute Schedules for the Show
▪ Encourage and Co-Ordinate Show Entries.
▪ Produce All Necessary Documents for Running the Show.
▪ Assist the Judge at the Show.
▪ Arrange Collection and Engraving of Trophies and assist in Their Presentation.
Essex County Show:
▪ Divisional Delegate to EBKA Honey Show Committee.
▪ Attend Essex Show Committee Meetings.
▪ Encourage Harlow Members to Enter Show
▪ Coordinate the Collection and Delivery and Return of Harlow Member’s Show Entries where required.
National Honey Show:
▪ Encourage Harlow Members to Enter Show
▪ Coordinate the Collection and Delivery and Return of Harlow Member’s Show Entries where Required.
∙ Assist to Formulate & Support Divisional Objectives & Activities
Bee Health Officer:
∙ Attend Committee Meetings.
∙ Working in Conjunction with Essex Strategies from Essex Bee Health Coordinator
∙ Disseminate, to All Members, the Current Required Information and Current Best Practice in Beekeeping
∙ Assist to Formulate & Support Divisional Objectives & Activities
Asian Hornet Officer:
∙ Attend Committee Meetings.
∙ Working in Conjunction with Essex Strategies from Essex Asian Hornet Coordinator
∙ Disseminate, to all Members, the Best Practice for the ‘Search For’ and then the Correct ‘Notification Procedures’ Required in Notifying ‘You’ in the Event of Identifying the Asian Hornet.
∙ Where Possible Visit the Site Concerned and Confirm the Asian Hornet Presence.
∙ Follow Correct Procedures in Notifying Authorities/Essex of the Treat
∙ Assist to Formulate & Support Divisional Objectives & Activities
Librarian : (vacant from Jan 2021)
∙ Attend Committee Meetings.
∙ Look after the Harlow Beekeepers library
∙ Manages check in and check out of books to members
∙ Assist to Formulate & Support Divisional Objectives & Activities.
Teaching Apiary Manager :
∙ Attend Committee Meetings.
∙ Look after the Harlow Apiaries
∙ Assist to Formulate & Support Divisional Objectives & Activities.
Pardon Wood Apiary Manager :
∙ Attend Committee Meetings.
∙ Look after the Harlow Apiaries
∙ Assist to Formulate & Support Divisional Objectives & Activities.
